Application Letter

 

1. Definition 

A letter of application, also known as a cover letter, is a document sent with your resume to provide additional information on your skills and experience. A letter of application typically provides detailed information on why are you are qualified for the job you are applying for. Effective application letters explain the reasons for your interest in the specific organization and identify your most relevant skills or experiences. Your application letter should let the employer know what position you are applying for, why the employer should select you for an interview, and how you will follow-up.

When writing an application letter you should include:

1. First Paragraph: Why you are writing - mention the job you are applying for and where you found the listing.

2. Middle Paragraph(s): What you have to offer the employer - mention why your skills and experience are a good fit for the job.

3. Last Paragraph: Say thank you to the hiring manager for considering you and note how you will follow up.

2. Purpose

The purpose of the cover letter is to submit or apply for a job officially to the company. Through your cover letter, you are officially applying to fill the vacant position. In addition, the cover letter also serves to increase your chances of being called for an interview, by assuring the reader that you will be the best person for the job.

3. Structure

Detailed format for making an Application Letter

• Headings

        In the heading section, you can write detailed information about your identity (like the name, the full address includes city, province and zip code, telephone number and email. Then write the date of the letter on the next line). Don't forget to write down the recruiter's name, position and full address of the recruiter.

• Subject

When applying for a job online, you must write in the subject line that says the job you are applying for along with your name. By writing your name on the subject, the recruiter will be clearer about your name and what position you will take.

• Greetings

Begin writing the application letter with a greeting or greeting. For example Dr/Mr/Mrs. But if you don't know the name of the recruiter, then you can write Deaing hiring manager.

• Body of  Letters

- First paragraph, can explain why you made the letter. State the job you are applying for and where you found the job vacancy.

- Second paragraph, should contain what you have to offer the recruiter including your skills and work experience. State why you are the strongest candidate for the job.

- Third paragraph, your knowledge of the company. Show that you did your research and know something about the business and how you can contribute to its mission.

- Fourth paragraf, your closing, Summarize what you would bring to the position and suggest next steps by requesting a meeting or suggesting a call.
Signatures

• Closing

        Make sure to offer thanks for their time and consideration, and choose a professional closing salutation such as, "Sincerely", "Best Regards", "Yours truly". Avoid overly familiar phrases like, "Yours", "Take Care".     

• Signature

Signature on the application letter in polite language such as regards or sincerely. Type your name after salutation, leaving a space for your handwritten signature. If sending via e-mail, type your full name and contact information after your salutation.

4. Expression 

• Add contact details, date, salutation, and letter's purpose

    Format your expression of interest like a standard business letter, with the following details aligned to the left, taking a new line for the details in every bullet point:

1. Your name
2. Your job title, if applicable
3. Your phone number
4. Your email address
5. Your street address
6. Your city, state/territory and postcode
7. The date written in full
8. Recipient's name, if known
9. Recipient's company
10. Recipient's street address
11. Recipient's city, state/territory and postcode
12. Salutation

• Introduce yourself

        Your first paragraph can tell the employer who you are and why you are writing to them. Discuss why you'd like an opportunity with the company, making specific references to the elements of the business you like, such as its products and values. If you're interested in a particular department or job title, note this in your introduction.

• Describe your background

Your second paragraph can show the employer the value you'd bring to their organization. Note your relevant skills and some of your key accomplishments. Mention your qualifications and work history without going into great detail, as the employer can learn more by reading your resume.

• Write a positive conclusion

Conclude your expression of interest by thanking the employer for reading your letter. Note that you can attend an interview when it's convenient for the company. A positive conclusion can encourage the employer to keep your expression of interest until they're ready to hire new staff. Add a professional sign-off and your signature above your printed name.

5. How To Write 

•  Research the company and job opening

Thoroughly research the company you're applying to and the specifications of the open position. The more you know about the job, the better you can customize your application letter. - Use a professional format. 

• Use a professional format

This letter should follow a professional format and include your name, your contact information, the date and the company's information. Begin with a professional salutation, such as "Dear X," and address the hiring manager by name whenever possible.

• State the position you're applying for.

Open the letter with a clear statement about the position you are applying for. Mention the company by name. You may want to specify where you saw the job posting.

• Explain why you're the best fit for the job.

In one or two impactful sentences, explain why you're the best fit for this job opening. Provide clear details regarding your experience, skills, education or certifications.

• Summarize your qualifications. 

Mention the top qualifications that make you a good fit for the job. Provide a brief summary of your background that highlights the most important points from your resume- Mention why you want the job. 

• Include a professional closing.

Thank the reader for reviewing your letter, reference your resume and any other attached documents and offer to provide additional information as needed. Mention that you look forward to the next steps in the hiring process and conclude with "Sincerely," as a closing.

6. Example of Application Letter

  - Block

- Indented

- Semi Indented

7. Example of Job Vacancy

8. Writting Application Letter

Semarang, 12 Februari 2023

Mr. Theo

Chief Executive Officer of Pt. Angkara Gagah Perkasa

Jl. Permata Indah, Bandung, Jawa Tengah, Indonesia

Dear Mr. Theo

I am interested in the job vacancies that you offer on the faadhilafif.blogspot.com blog which states that your company needs a drafter. My interests and abilities match the qualifications you include on the blog.

I am 28 years old and I have graduated from Dipenegoro University majoring in civil engineering. Previously, I had 3 years of experience working as a drafter at PT. Warna Alam Indonesia. I am also experienced in using software, namely AutoCAD, Google Sketch Up, excel, and word.

Thank you for taking the time to read my letter. As additional information, I have added my CV. You can contact me at (62) 888 2121 3232 or afif.pratama@gmail.com

Sincerely ,

 

Afif

CV